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Council Meetings

Members of the public can watch the proceedings of Council Meetings live as well as view past meetings via the Council Meeting livestream and webcasting page.

COUNCIL MEETING DATES 2020

From June to August 2020, Council Meetings will typically be held monthly on the second Monday of each month at the Cloister Function Rooms, St Patrick's Cathedral, 1 Marist Place, Parramatta (venue subject to change).

  • Tuesday 9 June 6:30pm Ordinary Council Meeting
  • Monday 13 July 6:30pm Ordinary Council Meeting
  • Monday 10 August 6:30pm Ordinary Council Meeting

In accordance with the Public Health (COVID-19 Restrictions on Gathering and Movement) Order (No 2) 2020 issued on 14 May 2020, members of the public will not be able to attend the Council Meeting scheduled for Tuesday 9 June in person, but will be able to watch this Council Meeting through the live stream video link on Council’s website.

In accordance with s5.14 of Council’s Code of Meeting Practice, the Lord Mayor and Chief Executive Officer have cancelled the following upcoming Ordinary Council Meetings to ensure the safety and welfare of Councillors, staff and members of the public:

  • Monday 22 June
  • Monday 27 July
  • Monday 24 August

Please note that Council will revisit the Council Meeting schedule in August 2020 to determine the date and frequency of future Council Meetings.

The Chief Executive Officer and members of the Executive Management Team also attend the meetings to provide information or advice when called upon by the Councillors.

Business papers

Business Papers are available online. 

Past meetings

View proceedings of past Council Meetings by accessing archived videos on the Council Meeting Livestream page.

Code of Meeting Practice

The Code of Meeting Practice (Code) governs the way in which Council meetings are held. The Code applies to all meetings of Council and Committees of which all members are Councillors.

FAQs: Council Meetings

  1. What is a Council Meeting?

Council Meetings are a mechanism for elected Councillors to make decisions regarding policies and programs of the Council to meet the needs of the community.

  1. When are Council Meetings?

Council Meetings are generally held every second and fourth Monday of the month, except for the month of January as stipulated in Council’s Code of Meeting Practice. For exact dates check here.

  1. Where are Council Meetings?

Council Meetings are currently held at St Patrick’s Cathedral (1 Marist Place, Parramatta). Some Extraordinary Meetings are held at alternate locations due to availability.  Please check here or at the top of the business paper for the location of each meeting.

  1. Who can attend a Council Meeting?

Council Meetings are public meetings and can be attended by anyone.  The public are able to view the proceedings of the Council Meeting except for matters being considered during Closed Session. Any decisions made during Closed Session are announced to the public at the end of the Closed Session.

  1. What if I can’t attend a Council Meeting in person?

If you are unable to attend a Council Meeting in person you can view the meeting live on Council’s Website or view a recording at a later date here.

  1. When will a recording of the Council Meeting be available?

A video recording and formal minutes of the Council Meeting will be available on Council’s website five (5) business days after the Council Meeting.

  1. How do I know what will be considered at a Council Meeting?

Council publishes its business paper on its website for each Council Meeting on the Tuesday prior to the meeting (6 days prior to the meeting).  You can find copies of the business paper here.  Hardcopies are available at each Council library, the Heritage & Information Centre and the Customer Service Counter of Church St.

  1. How can I participate at a Council Meeting?

Find out how you can participate at a Council Meeting here.

  1. Who makes decisions at Council Meetings?

Those Councillors in attendance at Council Meetings make the decisions of the Council. There are 15 Councillors at the City of Parramatta Council, and a quorum must be met for a meeting to proceed.  A quorum is 8 Councillors in attendance at a Council Meeting. Decisions are made by a majority vote, and in the event that the vote is tied, the Lord Mayor may use a casting vote. A casting vote means the deciding vote.

  1. What is a Division?

A division records which Councillors voted for or against a matter. Divisions are required for all planning matters and can be requested by a Councillor for other matters.

  1. What does adjourning a meeting mean?

Councillors may vote to adjourn a meeting at any time. Adjourning a meeting can be to pause the meeting for a short break; or can be to pause the meeting to another date and time. If Councillors move to adjourn a meeting, they must state when the meeting is to resume.

  1. What rules govern the conduct of Council Meetings?

The Local Government Act 1993, Local Government (General) Regulation 2005 and Council’s Code of Meeting Practice.

  1. What is an Extraordinary Council Meeting?

An Extraordinary Council  Meeting is a meeting held outside the normal meeting cycle.